



/ 



2846 



y l 



RELIMINARY EDITION 

UNITED STATES BUREAU OF EDUCATION 

■i 

BULLETIN, 1912: NO. 3 WHOLE NUMBER 471 



REPORT OF THE COMMITTEE ON 

UNIFORM RECORDS AND 

REPORTS 

TO THE 

DEPARTMENT OF SUPERINTENDENCE OF THE 
NATIONAL EDUCATION ASSOCIATION 




WASHINGTON 

GOVERNMENT PRINTING OFFICE 

1912 



Monograph 



\<wz 



m2 






CONTENTS. 



Page, 

Letter of transmittal 5 

State reports 7 

Summary of recommendations relating to State reports 11 

City school reports 12 

Teachers' salary table 13 

Units of cost 13 

Annual report of the superintendent of schools 18 

General information 31 

Pupil records ■ 32 

Fiscal statistics 36 

Definitions of terms used in schedule for reporting statistics of cities 40 

1 eceipts 43 

Definitions of items in schedule for State systems, etc .44 

3 



LETTER OE TRANSMITTAL. 



Department of the Interior, 

Bureau of Education, 
Washington, February 3, 1912. 
Sir: The best interests of education demand that there should be 
adequate and uniform methods and forms of collecting and recording 
statistics of schools of all kinds in all the States, cities, and rural dis- 
tricts of the Union. The work of collecting, compiling, and inter- 
preting statistics in the Bureau of Education would be greatly helped 
by this. This bureau, therefore, welcomes the interest in this work 
which has developed in recent years among school officers throughout 
the country and which has caused the department of superintendence 
of the National Education Association to appoint a committee on uni- 
form records and reports. The Commissioner of Education and the 
Chief of the Division of School Administration of the bureau have 
cooperated with this committee at its request, and the bureau has lent 
it all possible aid and assistance. The report of this committee on 
uniform records and reports contains many recommendations and sug- 
gestions regarding forms and the method of using them, which will be 
of great benefit to the schools in all parts of the country. I there- 
fore recommend that it be published as a bulletin of the Bureau of 
Education. 

Very respectfully, P. P. Claxton, 

Commissioner. 
The Secretary of the Interior. 

5 



REPORT OF THE COMMITTEE ON UNIFORM 
RECORDS AND REPORTS. 



To the Department of Superintendence of the National Education Association: 

Your committee on uniform records and reports has, since the last 
meeting of the department, continued its work along the lines indi- 
cated in the preliminary report submitted at that meeting. That 
progress has been made is indicated by statistics which were gathered 
by the United States Bureau of Education showing that 216 cities 
are now using the cumulative record card, and that 418 cities are 
able to report their fiscal statistics on the form which was recom- 
mended by this committee in cooperation with the United States 
Bureau of Education, the Census Office, and the Association of School 
Accounting Officers. We believe that the work which has been begun 
by our committee should be continued by a permanent committee 
whose duty it should be to suggest from time to time such improve- 
ments in records and reports as may be determined by their study of 
the situation. 

The report which follows is divided into the following sections: 
(1) Records and reports for State school systems; (2) records and 
reports for city school systems; (3) pupil records with special refer- 
ence to the cumulative record card; and (4) the report of fiscal sta- 
tistics. Accompanying this discussion there are presented as sepa- 
rate documents, the cumulative record card recommended by the 
committee; the form for reporting fiscal statistics, which was pre- 
pared in conference with the Bureau of Education, the Census Office, 
and the Association of School Accounting Officers, and which is now 
furnished to cities by the Bureau of Education; and the form for a 
teacher's register. 

STATE REPORTS. 

In dealing with that section of its work which relates to State 
accounting and reports the committee appreciates fully that the legis- 
lation of the various States has a most important bearing on the prac- 
ticability of uniformity in matters of detail. On some points this 
legislation has to do with matters of fundamental concern to the 
States, and modification of it is extremely unlikely. Such for exam- 
ple are statutes dealing with the distribution of State school funds. 
Such funds are secured in a considerable variety of ways, and this dis- 
tribution is arranged on various bases satisfactory to the legislatures 

7 



8 REPORT ON UNIFORM RECORDS AND REPORTS. 

of the different States. While there will doubtless be an increasing 
recognition of the basic principles that should govern such distribu- 
tion and this recognition will lead to a certain degree of uniformity in 
the bases of distribution selected, it is hardly conceivable that local 
considerations will not continue to govern largely such plans. Recog- 
nizing this and other differences, it is clear that the statistics of the 
States must in a considerable measure conform to definitions, terms, 
and methods that comply with local statutes and conditions. 

The committee does not regard it as essential to the purposes of this 
report to deal, beyond this explanatory reference, with these necessary 
points of difference. The following recommendations it hopes will 
prove a constructive contribution to the part that may be taken by 
the State departments in securing reasonable uniformity in reporting 
and in attaining a more efficient publicity through official reports. 

The forms to be employed by States in gathering statistics should be 
similar in general form and arrangement to those used by the National 
Bureau. — The committee recognizes that an important step toward 
uniformity in reporting will be to present to the various reporting 
officers of the country statistical forms as nearly as practicable, uni- 
form in terms, definitions, and arrangement. 

If it could be made possible for the local officer to report both to 
the State and to the National bureau on practically the same basis, 
distinct gains both in accuracy and in uniformity would accrue. 

The committee recognizes the great desirability of an arrange- 
ment whereby the statistics of the Bureau of Education as relating 
to units within the several States might be gathered through the 
various State departments of education. Such a plan would obviate 
the necessity of a second reporting by local officers virile it would 
doubtless increase the means at the disupp . - • . bureau of Edu- 
cation for securing statistics from the local units. This plan of 
reporting to the Bureau of Education through the State offices the 
committee recommends for adaption as early as practicable. It 
sees no reason why it may not be adopted by those States that are 
in position to make such cooperative arrangements, even though all 
State departments may not be able to make them at once. 

In the meantime it repeats the recommendation of its preliminary 
report, to the effect that State departments in securing statistics 
from units within the States conform so far as possible to the forms 
employed by the Bureau of Education, supplementing the points 
covered therein with those required for local use. These forms, it 
will be noted, may be issued both in the "long" and the "short" 
forms for use, respectively, with larger municipalities and with 
smaller school systems. These forms, issued by the Bureau of Edu- 
cation and approved in conference with this committee, are submitted 
herewith and made a part of this report. 



STATE REPORTS. 9 

Essential points not now reported by all the States should by agreement 
come under universal reporting. — A careful inspection both of National 
and State reports shows that there are various fundamental points 
of information relative to schools that are reported by a majority of 
the States but are not reported by all of them. The committee 
believes that the basis adopted by the Bureau of Education for all 
leading items is at once conservative and reasonably comprehensive 
and that it should be adopted by all the States. 

In its preliminary report the committee called attention to various 
items regarded as fundamental by a majority of the States, but not 
reported by all of them. In order to collect figures on some of these 
points, as, for example, the school census (not taken by 3 States), 
enumeration by sex (omitted by 13 States), school enrollment (only 
partially taken by 12 States), wages of teachers (not returned for 
the sexes separately), and private schools (not fully reported), it 
may be necessary to secure additional legislative authority. The 
fact that so large a majority of the States have found it desirable to 
secure these statistics is sufficient evidence of their general interest 
and value. 

Educational reports should be made for the year ending June SO. — ■ 
There appears to be a considerable variety in the terms for which 
reports are made. The committee recommends that all school sys- 
tems, including State systems, make their reports on all educational 
items for the year ending June 30. It does not appear to the com- 
mittee that such reports for this period are necessarily inconsistent 
with a plan of making financial reports for a fiscal year terminating 
on another date. 

The scope of the State report should be coextensive with all educational 
interests of the State. — The committee believes that the educational 
report of each State should bear the same relation, but more in detail, 
to the State and its educational activities that the National report 
bears to the entire country. 

A review of State school reports reveals a wide variety of practice 
in the scope of investigation conducted by State departments. Some 
of these reports cover only the essential points of public-school con- 
duct required by law to be returned to the State offices, while others 
aim to report with reasonable fullness all the educational activities 
of the State. 

With regard to the content of State reports the committee com- 
mends to the favorable consideration of State officers the proposi- 
tion that each State report shall be a compendium of all the educa- 
tional activities of the State for which it is made. As a supplement 
to this proposition, the committee mentions the following suggestive 
outline : 

1. A review of educational progress of other States, with particular 
bearing upon forward movements within the State. 
24509—12 2 



10 REPORT ON UNIFORM RECORDS AND REPORTS. 

2. Detailed statistics of all public schools under local manage- 
ment — a, elementary; b, secondary; c, normal; d, collegiate; e, city 
institutional; /, for special pupils; g, vocational; h, extensional. 

3. Summaries of the foregoing. 

4. Public schools under direct State management — a, elementary; 
I, secondary; c, normal; d, collegiate; e, technical or vocational; 
/, professional; g, schools for delinquents; h, schools for defectives; 
i, special. 

5. Summaries of the foregoing. 

6. Schools under private management — a, elementary; b, sec- 
ondary; c, collegiate; d, vocational; e, professional; /, schools for 
delinquents; g, schools for defectives; h, special. 

7. Summaries of the foregoing. 

8. Special investigations — 

(a) Investigations dealing with special problems, such as school 
mortality, nonpromotion, etc., are most efficiently conducted through 
local school systems. The fruits of such investigations should, how- 
ever, through the medium of the State report be made available to 
all the people of the State. 

(b) State-wide investigations dealing with forward movements 
affecting a large number of communities, such as school consolida- 
tion, conveyance, secondary school distribution, rural progress, etc., 
should be made directly by State offices. 

Special reports or bulletins should be issued at intervals. — The com- 
mittee strongly recommends the issuing by the States of bulletins or 
special reports dealing with particular issues at times separate from 
that of the publication of the comprehensive State report. Such 
separate reports may be made timely to the discussion of these special 
issues and hence may be made more effective in promoting a public 
understanding of them. m 

The use of charts, diagrams, and illustrations should be considerably 
increased. — The committee recommends that the State reports, in 
common with city reports, make larger use of charts, diagrams, and 
illustrations for the purpose of presenting with greater force matters 
of special and timely interest. While these are in the nature of devices 
and as such are rarely applicable to the same set of statistics each 
year, }^et they undoubtedly make an appeal to the interest of any sub- 
ject that a verbal or tabular statement fails to effect, with a resultant 
better understanding of it. 

Comparative tables should be arranged covering intervals of several 
years and certain phases of school activity should be reported for longer 
periods. — The committee believes that both State and city reports 
should make comparative tables showing statistics covering inter- 
vals of 5 or 10 years. Such tables should appear on man}- items 



STATE KEPORTS. 11 

that are annually reported. The work of gathering statistics would, 
however, be considerably simplified if statistics on various phases of 
educational progress should be gathered at decennial periods, and the 
committee is of the opinion that the purpose for which these statistics 
are gathered would be fully met by such occasional reporting. The 
United States Bureau of Education should become the source of sug- 
gestions as to what information shall be collected for other than 
'annual periods. • 

Interpretation of statistics is necessary. — As in the case of city 
reports, the State report must discharge as fully as possible its chief 
function as an agent of publicity. The merely formal presentation 
of figures or tables is only a step toward publicity. The reporting 
officer should bring his school experience and his larger outlook over 
the educational field to the aid of the public through an adequate 
interpretation of the statistics presented. Such interpretations should 
in part be made in the reports themselves, closely connected with tables 
and their summaries. They will have particular value, however, when 
presented at opportune times through special bulletins, exhibits, and 
the public press. The committee recommends a largely increased 
attention to that phase of educational reporting that aims to make 
statistics intelligible to the largest possible constituency. 

SUMMARY OF RECOMMENDATIONS RELATING TO STATE REPORTS. 

A. That the State departments adopt forms for receiving statistics 
from the units within the States similar, as far as practicable, in 
arrangement to those used by the Bureau of Education. 

B. That all the State departments in gathering information adopt 
as a basis the items accepted by the practice of a majority of States 
and of the Bureau of Education. 

C. That educational statistics be reported for the year ending 
June 30. 

D. That each State report be made the clearing house of informa- 
tion of all educational institutions and activities within the State. 

E. That the State report give publicity to any local investigations 
whose findings would have general interest and that it include the 
findings of State-wide investigations covering matters of State-wide 
application. 

F. That special bulletins or reports be issued at opportune times. 

G. That tables be arranged to show comparisons covering a range 
of years and that certain phases of educational activity be reported 
at decennial or other periods. 

H. That larger attention be paid to the interpretation of statistics. 



12 



REPORT ON UNIFORM RECORDS AND REPORTS. 



CITY SCHOOL REPORTS. 

The need for the gathering of data showing actual conditions in the 
schools is obvious. If the school is to be scientifically managed, and 
its effectiveness definitely measured by fixed tests, eliminating mere 
personal bias and unsupported opinion, facts must be collected and 
employed as a guide to administration. 

For convenience, an outline showing the organization of the school 
system, together with the date of introduction of various kinds of 
activities, such as evening schools, summer schools, manual training, 
etc., should constitute part of a school report. The following outline 
suggests merely one form in which this may be expressed : 

Outline Form op City School Report. 

1. Normal school (organized 18 — ). 

(a) Academic high schools (first organized 
18-). 
2 High school (b) Technical high school (opened Oct., 

19-)- 
(c) High school of commerce (opened Oct., 

19-). 
(a) Regular elementary schools (organized 

18-). 

(1) Boys' school (opened 
18-). 

(2) School for deaf (estab- 
lished 18—). 

(3) Schools of individual 
instruction (defec- 
tives) (opened 18 — ). 

(4) Backward schools (or- 
ganized 19 — ). 

(5) School for cripples 
(opened 19 — ). 

(6) School for blind 
(opened 19 — ). 

(7) Elementary industrial 
school (organized 
19-). 

4. Kindergarten (opened — ). 

(a) Evening elementary schools (opened 
18-). 

(b) Evening high schools (opened 19 — ). 

(a) Summer high school (opened 19 — ). 

(b) Summer grammar schools (opened 
19-). 

(c) Summer primary schools (opened 18 — ). 

(d) Summer manual training school(opened 
19-). 

(e) Summer boys' school (opened 19 — ). 

(f) Summer kindergartens (opened 19 — ). 

(g) Summer playgrounds (opened 19 — ). 
Etc., etc. 



Outline of school 
system 



3. Elementary school. 



(b) Special ele- 
mentary 
schools. 



5. Evening school. . 



6. Summer school 



CITY SCHOOL REPORTS. 
TEACHERS' SALARY TABLE. 



13 



Obviously, the question of salaries is important. For purposes of 
comparison, it is desirable to gather data showing the number of 
teachers at the various salary units indicated in the following table: 



Number of elementary-school teachers with 
salaries — 



Number of high-school teachers with salaries — 



Below S350. . . 
$350 to S400. 

400 to 450. 

450 to 

500 to 

550 to 

600 to 

650 to 

700 to 

750 to 

800 to 

850 to 

900 to 

950 to 1,000.... 
1,000 to 1,050.... 
1,050 to 1.100.... 
1,100 to 1,150.... 
1,150 to 1,200.... 
1,200 and above. 



500. 
550. 
600. 
650. 
700. 
750. 
800. 
850. 
900. 
950. 



Below S5C 

500 to 

600 to 

700 to 

800 to 

900 to 1, 

1,000 to 1, 

1, 100 to 1, 

1,200 to 1, 

1, 300 to 1, 

1,400 to 1, 

1,500 to 1, 

1,600 to i; 

1,700 to 1, 
1,800 to 1. 
1,900 to 2, 
2, 000 and 



con. 
700. 
800. 
900. 
000. 
100. 
2(10. 
300. 

400. 
500: 

000. 
700. 



900.... 
000.... 
above. 



The following form of table is used to show the per cent of teachers 
for the various periods of service : 



Per cent of elementary teachers for the period- 



Per 

cent. 



Under 5 years 

5 to 9 years 

10 to 14 years 

15 to 19 years 

20 to 24 years 

25 to 29 years 

30 years and above. 



Per cent of high-school teachers for the period — 



Under 5 years 

5 to 9 years 

10 to 14 years 

15 to 19 years 

20 to 24 years 

25 to 29 years 

30 years and above . 



Per 
cent. 



UNITS OF COST. 

Increasing interest centers in cost. It is important that the per 
capita cost of instruction, on the one hand, and of equipment and 
supplies, on the other, should be shown not only city wide, but also 
per building. The per capita cost for each subject in the high school, 
for example, chemistry, physics, manual training, etc., should be 
shown for each building, and also city wide. Moreover, for purposes 
of comparison, these tables of cost should cover a period of 5 or even 
10 years. Not only does economy in educational supplies and educa- 



14 



REPORT ON UNIFORM RECORDS AND REPORTS. 



tional equipment follow such exhibit of tables of cost, but it leads to 
unification and standardization of educational equipment in the vari- 
ous buildings in a school district. Tables. similar to the following will 
be found helpful : 

Per Capita Cost of Instruction. 

Table I. — Showing cost of instruction in the regular day elementary schools, for the years 
1903-1912, the enrollment, the per capita cost of instruction, the increase and the per cent 
of increase in per capita cost of each year over the preceding, also the per cent of increase 
in per capita cost since 1903. 



1902-3.. 
1903-4.. 
1904-5.. 
1905-6.. 
1908-7.. 
1907-8.. 
1908-9.. 
1909-10. 
1910-11. 
1911-12. 



Years. 



Cost of in- 
struction in 
regular 
day ele- 
mentary- 
schools. 



Enrollment 
in regular 
day ele- 
mentary 
schools, 
or average 
daily at- 
tendance, 
or both. 



Per capita 
cost of in- 
struction 
in regular 

day ele- 
mentary 

school. 



Increase in 

per capita 

cost over 

preceding 

year. 



Per cent of 
increase in 
per capita 
cost over 
preceding 
year. 



Per cent of 
increase in 
per capita 
cost smce 
1903. 



CITY SCHOOL EEPOETS. 



15 



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16 



REPORT OX UNIFORM RECORDS AND REPORTS. 



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CITY SCHOOL REPORTS. 



17 



Table III. — Showing cost of instruction, enrollment, and per capita cost of instruction 
in each type of school in the city of ,for the year . 



Normal 

High schools 

Academic high school 

Technical high school, 

High school of commerce 

Elementary schools 

Regular elementary 

Special elementary , 

Backward school 

School for blind 

Boys' school 

School for cripples 

School for deaf 

Elementary industrial... 

Special schools 

Kindergarten 

Evening schools 

Evening high schools 

Evening elementary schools. 

Summer schools 

Summer high schools 

Summer elementary schools . 

Grammar school 

Primary school 

Manual training school. . 

Boys' school 

Kindergarten 

Playgrounds 



Cost of in- 
struction. 



Enrollment 
or average 
daily at- 
tendance. 



Per capita 
cost of in- 
struction. 



The following table is a type by which may be shown various 
statistical items of interest and value covering a period of years: 

Table IV. — Showing enrollment in the regular day elementary school, for the years 
1903-12, the number of teachers in the regular day elementary school, number of 
pupils per teacher, the decrease in number pupils per teacher over preceding year, and 
the per cent of decrease in number of pupils per teacher since 1903. 





Enrollment 

regular day 

elementary 

school. 1 


Teachers in 

regular day 

elementary 

school. 


Pupils per 
teacher in 
regular day 
elementary 
school. 


Decrease over 
preceding year 
in number pu- 
pils per 
teacher in 
regular day 
elementary 
school. 


Per cent of de- 
crease in num- 
ber pupils per 
teacher since 
1903. 


1902-3 












1903-4 












1904-5 












1905-0 












1906-7 












1907-8 












1908-9 












1909-10 












1910-11 












1911-12 

























1 Exclusive of transfers and the enrollment of all special schools. 
24509—12 3 



18 



REPORT ON UNIFORM RECORDS AND REPORTS. 



Table V. — Showing the enrollment in the regular day elementary schools for the years 
1903-1912, the number of regular teachers in the regular day elementary schools, the 
average number pupils per regular teacher, the decrease in number of pupils over the pre- 
ceding year, also the per cent of decrease in number of pupils per regular teacher since 1908. 



Enrollment 

regular day 

elementary 

schools. 



1902-3.. 
1903-4.. 
1904-5.. 
W05-6.. 
1906-7.. 
1907-8.. 
1808-9 . . 
1909-10. 
1910-11. 
t911-12. 



Number regular £^1 „?,?£ ' Decrease in decrease in 
teachers regular ' ,, p ' , . number pupils number pupils 
day elementary SwffiSSiEv per regular \ per regular 
schools. aay ^™? ntary teacher. I teacher since 



schools. 



1003. 



Table VI. — Showing enrollment in Latin, English, algebra, etc., the number dropping 
out and failing in each high-school class. 



I. Latin... 
II. Latin... 

III. Latin... 

IV. Latin... 
I. English. 

II. English. 

III. English. 

IV. English. 

Algebra 

Etc 



Number Number 
enrolled in dropping 
the study. study. 



Number 
remaining. 



Failures of 
number 

remaining 

to end of 

year. 



I Per cent of j Per cent of 
Total failing: failures of total fail- 
and drop- i those re- 
ping study, maining to 
end of year. 



ures and 

ti ropping 

study. 



ANNUAL REPORT OF THE SUPERINTENDENT OF SCHOOLS. 

Every report should contain a table of contents, showing not only 
the general headings treated in the report, but also the subheads. 
Such reports should also contain a carefully prepared index. These 
two items make usable the school report and are important factors 
in its make-up. 

Every annual report of a city superintendent should also contain 
tables showing enrollment, distribution of enrollment, withdrawals, 
distribution of withdrawals, nonpromotions, distribution of nonpro- 
motions, etc. Information upon which these figures may be compiled 
should be gathered on forms similar to those which are named imme- 
diately below by title and which are printed on the pages following 
with the exception of all but one of those forms which pertain to high 
schools. As the high-school forms are similar in all essential respects 
to those for the elementary schools, it has not seemed necessary to 
print them. These same forms may also be used in the superintend- 
ent's annual report for the presentation of statistics upon these same 
points. 



CITY SCHOOL KEPOKTS. 19 

ELEMENTARY SCHOOLS. 
Principal's Term Report. 

A. Enrollment, promotions, nonpromotions, by grades. 

B. Distribution of enrollment by ages and grades. 

C. Distribution of withdrawals by ages and causes. 

D. Distribution of attendance. 

E. Graduates by years in schools. 

F. Nonpromotions by grades and causes. 

G. Failures, by studies and grades. 

H. Distribution of leavings and withdrawals by ages and grades. 

I. Ages of graduates. 

J. Enrollment and attendance. 
K. Distribution of whole-time teachers. 

Teacher's Term Report. 

L. Enrollment by divisions. 

M. Nonpromotions by grades and causes. 

N. Failures by studies and grades. 

O. Enrollment and attendance. 

P. Distribution of enrollment by ages. , * 

Q. Distribution of withdrawals by ages and causes. 

R. Distribution of leavings by ages. 

S. Beginners by training. 

T. Beginners by ages. 

HIGH SCHOOLS. 

Principal's Term Report. 

AA. Enrollment and attendance. 
BB. Distribution of enrollment by ages and classes. 
CC. Source of new pupils. 
DD. Ages of new pupils. 

EE. Distribution of leavings and withdrawals by ages and classes. 
FF. Ages of graduates. 
GG. Distribution of enrollment, number leaving, withdrawals, by classes and 

terms. 
HH. Distribution of enrollment, number leaving, withdrawals, by courses and 
classes. 
II. Distribution of withdrawals by classes, ages, causes. 
JJ. Graduates by year in school. 
KK. Distribution of teachers. 
LL. Enrollment in studies and failures in each. 

Teacher's Term Report. 

MM. Enrollment and attendance. 

NN. Distribution of enrollment by ages and classes. 

00. Source of new pupils. 

PP. Ages of new pupils. 

QQ. Distribution of enrollment, number leaving, withdrawals, by classes and 

terms. 
R.R. Distribution of enrollment, number leaving, withdrawals, by courses and 

classes. 
SS. Distribution of withdrawals. 

TT. Distribution of leavings and withdrawals, by ages and classes. 
UU. Age of graduates. 
VV. Graduates by years in school. 



20 REPORT ON UNIFORM RECORDS AND REPORTS. 

PUBLIC ELEMENTARY SCHOOLS. 

REPORT OF THE SCHOOL, FOR THE TERM ENDING 

191- 

ENROLLMENT, PROMOTIONS, NONPROMOTIONS, BY GRADES. 

All per cents will be figured at office of superintendent. 





First Grade. 


I 

o 
o 

•a 

a 
o 
o 

CD 

<c 
■a 

§ 

!-• 

•2 

CD 

a 

03 
02 


Total all 




Divisions. 


Total. 


grades. 




C. 


B. 


A. 


>> 
o 




o 


o3 

o 

pa 


s 

o 






B. 


G. 


T. 


B. 


G. 


T. 


B. 


G. 


T. 


OJ 

O 






























































































































































Enrollment at date this report. 
Per cent enrollment at date on 










































































.. 


















Per cent on enrollment at 
































Per cent on enrollment for 
































































Per cent on enrollment at 














.... 


















Per cent on enrollment for 

























































































































Per cent nonpromotions on en- 






























Per cent nonpromotions on en- 








































I""i""r 

















CITY SCHOOL EEPOETS. 



21 



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22 



REPORT ON UNIFORM RECORDS AND REPORTS. 



CO 

W 

CQ 

o 

A 
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in 
% 
< 

pq 
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O 

o 

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n 

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QQ 






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Is la a :S i-a 

•« a o9 « o & rt r- o 

g « 8 S c,te c o o 
2 2 § £ « •- = - 8 



CITY SCHOOL EEPORTS. 
DISTRIBUTION OF ATTENDANCE. 



23 



Time. 



Attending entire term 

Attending at least — 

80 days 

70 days 

CO days 

50 days 

40 days 

30 days 

20 days 

10 days 

Attending less than 10 days. 



Boys. 



Girls. 



Total (equal enrollment for term) . 



Total. 



Per cent 
of whole 
number. 



GRADUATES, BY YEARS IN SCHOOLS. 1 





Boys. 


Girls. 


Total. 



































































































































1 Counting three terms as a school year. Data from promotion record card. 



24 REPORT ON UNIFORM RECORDS AND REPORTS. 

NONPROMOTIONS, BY GRADES AND CAUSES. 





Irregular 
attend- 
ance. 


Physical 

defects. 


Personal 
illness. 


Incapac- 
ity (men- 
tal). 


Indiffer- 
ence. 


First Grade.' 

(Boys. . 












C . . OMs... 












(Total.. 












(Boys. . 












B JOirls... 












[Total. . 












|Boys. . 












A Mills... 












1 Total . . 
























Total < Girls. . . 












[Total.. 












Second Grade. 

[Boys. . 












C 1 Girls... 












[Total.. 












[Boys. . 












B \ G iris . . . 












[Total.. 












(Boys. . 












A { Girls... 












[Total.. 
























Total \ Girls... 












[Total.. 












Third Grade. 

(Boys. . 












C \ Girls... 












[Total..: 










[ Boys 




















[Total 




















A \ Girls 










[Total. 












[Boys.. 












Total ^Girls... 












iTotal . 























(Boys. . 
























[Total.. 

















































1 Same form used for grades fourth to eighth. 



CITY SCHOOL REPORTS. 
FAILURES, BY STUDIES AND GRADES. 



25 



First Grade. 1 

f Bovs . 
C {Girls.. 

iTotal. 

| Bovs. 
B {Girls.. 

[Total. 

(Bovs. 
A {Girls.. 

ITotal. 

(Boys. 
Total {Girls.. 

ITotal. 

Second Grade. 



B 



(Bovs. 
{Girls.. 

I Total. 

(Boys. 
{Girls.. 

(Total. 

(Bovs. 
A {Girls.. 

iTotal. 

(Boys . 
Total {Girls.. 

Total. 



Third Grade. 

(Boys. 
{Girls.. 

[Total. 

(Boys . 
{Girls.. 

(Total. 

(Boys. 
{Girls.. 

(Total. 

(Boys. 
Total {Girls.. 

iTotal. 

(Boys. 

Grand total { Girls . . 

Total. 



Per cent failures on enrollment 
for term 



Heading. 



Spelling. 



Lan- 
guage. 



Gram- 
mar. 



Arith- 
metic. 



History. 



Geog- 
raphy. 



i Same form used for grades fourth to eighth. 



26 



EEPOET ON UNIFORM RECORDS AND REPORTS. 



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Woj, 



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cu 0,0 



CITY SCHOOL KEPORTS. 
AGES OF GRADUATES. 1 



27 





11 


12 


13 


14 


15 


16 


17 


18 


Total. 




































































































i Give age at last birthday. 
ENROLLMENT AND ATTENDANCE. 



Average monthly enrollment . 
Average daily attendance 



Boys. 



Girls. 



Total. 



PUBLIC ELEMENTARY SCHOOLS. 

TEACHER'S TERM REPORT. 

building. Grade 

Term ending 191 



.Teacher. 

















grade. 










Divisions. 


Total. 




C. 


B. 


A. 


o 


s 






B. 


G. 


T. 


B. 


G. 


T. 


B. 


G. 


T. 


"3 
o 

EH 


TCnrollment for term 


























Tn division first time 


























Previously in division. 


























Leaving 


























Withdrawals 


























Enrollment at date of this report 


























Promotions: 


























Two divisions 


























Nonpromotions 


























From in division first, time. 




























































1 

















NONPROMOTIONS, BY GRADES AND CAUSES. 



Irregular 
attend- 
ance. 



Physical 
defects. 



Personal j ^f" 
mness - (mental). 



Indiffer- 
ence. 



Grade. 



Total. 



(Boys. 

J Girls.. 

[Total. 

{Boys. 
Girls.. 
Total. 
(Boys. 
J Girls.. 
[Total. 
[Boys. 
.\ Girls.. 
iTotal. 



Per cent total nonpromotions due each cause. 



28 REPORT ON UNIFORM RECORDS AND REPORTS. 

FAILURES, BY STUDIES AND GRADES. 





Read- 
ing. 


Spell- 
ing. 


Lan- 
guage. 


Gram- 
mar. 


Arith- 
metic. 


His- 
tory. 


Geog- 
raphy. 


Grade. 
















C < Girls . 
















(Total 
































B I Girls... 














iTotal 












[Boys 














A \ Girls . 
















(Total 




























Total . A Girls .. 














(Total . . 










































































DISTRIBUTION OF ENROLLMENT AT DATE OF THIS REPORT, 

BY AGES. 1 



















Ages. 


















6 


7 


8 


9 


10 


11 


12 


13 


14 


15 


16 


17 


18 


19 


20 


Total. 











































































































































































i This table to be filled in on May report only. 



CITY SCHOOL REPORTS. 



29 



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30 REPORT ON UNIFORM RECORDS AND REPORTS. 

DISTRIBUTION OF LEAVINGS, BY AGES. 





Ages. 




6 


7 8 


9 


10 


11 


12 


13 


14 


15 


16 


17 


18 


19 


20 


Total 




































Girls 


















, 














































Total 
































■ 





























BEGINNERS 1 C DIVISION, BY TRAINING. 



Boys. 



Girls. 



Total. 



Total number of beginners 

(a) Number having received kindergarten training 

(6) Number having received no kindergarten training. 

Promotions 

(a) Number having received kindergarten training 

(6) Number having received no kindergarten training. 

Nonpromotions 

(a) Number having received kindergarten training 

(6) Number having received no kindergarten training. 



BEGINNERS 1 C DIVISION, BY AGES. 


Ages. 


Boys. 


Girls. 


Total. 


5$ up to 6 








6 up to 6 J 








6 J up to 6§ 








6g up to 7 
















7 J up to 7§ 








7§ up to 8 








8 up to 8§ 








8| up to 9 
























Total .■ 

















CITY SCHOOL REPORTS. 31 

HIGH SCHOOLS— ENROLLMENT IN STUDIES AND FAILURES IN EACH. 





First term. 2 


Studies (subjects running 
more than one year indi- 
cated D, C, B, A).» 


Enrollment. 


Repeaters. 


Dropping. 


Remaining. 


Failures. 


Per cent 
failures 


B. 


G. 


T. 


B. 


G. 


T. 


B. 


G. 


T. 


B. 


a. 


T. 


B. 


G. 


T. 


on num- 
ber re- 
maining. 









































































































































































































































































































































































































































































































































































































































































































































American history and 






































































































Medieval and modern 




































































Art history (European) 


































































Economics, commercial 
law, and local indus- 


























.... 




































1 





i Other studies included, but not listed here, are English, mathematics, science, drawing, manual train- 
ing, industrial activities, commercial activities, physical training, and music. 
2 The same forms are used for the second and third terms. 

GENERAL INFORMATION. 

A page devoted to this subject should be included in each city- 
report. The following subheads are recommended — 

1. The legal basis: 

(a) Independent district or city government; if latter, relation 
of education department to other departments of the municipal 
government, especially as to raising of money, erection of buildings, 
and appointment of members of board of education. 

(6) Method of voting and paying bonds. 

2. Financial basis : 

(a) Limits of taxation and bonded indebtedness for school pur- 
poses. 

(6) Assessed valuation of independent district or municipality. 

(c) What per cent of true valuation is the assessed valuation. 

(d) Present tax rates for schools. 

0) Amount of bonded indebtedness for schools. 
(/) Amount of local school tax paid by owner of real estate whose 
true valuation is $5,000. 



32 REPORT ON UNIFORM RECORDS AND REPORTS. 

(g) Per rent of total school moneys received from State, county, 
municipality, and school district. 

(h) Approximate per cent of school moneys paid by business 
corporations not owned principally by citizens, as railroads and large 
industrial, mining, and commercial enterprises. 

3. (a) Population of city compared with population of four 
preceding censuses. 

(b) Number engaged in each principal class of occupation — agri- 
cultural, professional, domestic and personal, trade and transporta- 
tion, manufacturing and mechanical, and also number engaged in each 
of the chief occupations that are represented in the city under each of 
these classes. 

4. School census: 

(a) Public school enrollment. 

(b) Private school enrollment. 

(c) Average daily attendance based on number belonging. 

(d) Average daily attendance based on enrollment. 

(e) Average daily attendance based on school census. 

5. Scope of system— number of different kinds of schools, classes, 
and activities. 

6. Organization of administration — relative authority and duties 
of superintendent, assistant superintendent, supervisors, principals, 
teachers. 

7. Per cent of teachers appointed from outside the city. 

PUPIL RECORDS. 

The foundation of all statistics concerning pupils is established in 
the records made by teachers in the schoolroom. Unless these 
records are expressed in common terms having a definite meaning 
the data gathered from them are not comparable. School statistics 
as at present compiled and compared are unreliable and of little 
value, and they will continue to be so until agreement can be reached 
not only as to terms used and the definite meaning of these terms, 
but also, to some extent, as to the method of recording and arranging 
the original data upon which school statistics are based. 

The first work of the committee on uniform statistics consisted of 
a careful investigation of the subject of school records, and this 
resulted in the submission of an elementary school record system, 
through the cooperation of the United States Commissioner of 
Education, to school superintendents throughout the country. 
Although several forms were offered for the purpose of getting 
criticisms and suggestions and for the sake of illustrating the com- 
plete working out of a system of school records, chief emphasis was 
laid on the cumulative record card which was framed to serve as a 
permanent and progressive record of the pupil's kindergarten and 



PUPIL RECORDS. 



elementary school career. The form recommended is given below. 
The card is 6 inches wide and 4 inches high. Copies may be obtained 
from the Bureau of Education. 



Elementary School Record System— Promotion Record. 

This card is to pass from teacher to teacher or from school to 
school as the pupil is promoted or transferred. It is to be filled 
out and sent to the principal's office when any change is made re- 
quiring a change in the office records. It is then to be sent to 
the teacher who has the pupil. 


(a) 
School. 


(b) 

Date 
of ad- 
mis- 
sion. 


(c) 
Age Sept. 1. 


(d) 

Grade. 


(e) 
Room. 


(f) 
Days 
pres- 
ent. 


(g) 
Health. 


00 

Con- 
duct. 


(i) 

Schol- 
arship. 






Yrs. 


Mos. 
































1 




































































































































. 
























































































(over) 



(1) 1. Last name (2) First name and initial 


Elementary School 
Record System- 
Admission, D i s - 

CHARGE, AND PRO- 
MOTION Card. 


(3) Place of birth 


(4) Date of birth. 


(5) Vaccinated. 


To be kept for every 
pupil and sent with 
the pupil when he is 
transferred to any | 
school, either public 
or private, in the city 
or outside the city. ' 
Great care should be 
used to have the 
names complete and 
correct . 

Write all dates as 


(6) Name of parent or (7) Occupation of parent or 
guardian. guardian. 








(8) Residence. (Use one column at a time. Give new resi- 
dence when pupil is transferred.) 


(9) Date of 
discharge. 


(10) Age. 


i 






Yrs. 


Mos. 
































When a pupil is permanently discharged to work, to remain at home, or because of 
death, permanent illness, or commitment to an institution, this card is to be returned to 
the principal's office and a full statement of the cause of the pupil's discharge is to be 
made in the blank space remaining above. 

8-304 (over) 



34 REPORT ON UNIFORM RECORDS AND REPORTS. 

After an examination of more than 500 replies to that part of the 
commissioner's circular relating to a cumulative record card, the com- 
mittee finds as follows : 

1. That there is substantially unanimous assent to the following general proposition : 
A cumulative record card should be kept for every child throughout his entire kindergarten 

and elementary school career. 

2. That suggestions made by correspondents have not shown a preponderance of 
opinion in favor of any specific increase or decrease in either the size or contents of the 
card. 

3. That in view of those conclusions the card submitted has been adoptedjas best 
representing the consensus of opinion on the matter of a cumulative record card, and 
the committee recommends the general use of this card or one in substantial agreement 
with it as to the essential facts needed for statistical data and school administration. 

The committee desires to call attention to the following suggestive 
list of uses to which the card may be put: 

1. Amount of attendance of individual pupil for one year. 

2. Comparative rates of progress in schools having seven-year, eight-year, or nine- 
year elementary courses. 

3. Classification of pupils by age and grade. (Note that a standard date for com- 
puting ages is established, viz, September 1.) 

4. Classification of pupils for enrollment data: 
(a) Duplicate enrollment in the school. 

(6) From other public schools in town or city. 

(c) From other public schools in State. 

(d) Original enrollment from all other sources. 

5. Number of times child has been detained in a grade. 

6. Foreign birth as affecting progress. 

7. Kindergarten training as affecting progress. 

8. Attendance in other schools as affecting progress. 

9. Absence as affecting progress. 

10. Numerous inquiries having to do with individual school management. 

Diverse opinions as to the necessity of certain items on the "admis- 
sion, discharge, and promotion card," as, for example, item "Con- 
duct," are not necessarily barriers in the way of the uniform use 
of the form of card recommended; for in any school system such 
an item may be omitted by direction of the superintendent or left 
optional with principals. The value of a uniform card lies chiefly in 
three considerations: 

1. Universal adaptability for use in whatever system of schools the pupil may enter. 

2. Decreased cost because of printing in large quantities. 

3. Establishment of common practices of record making and common terms for the 
expression of facts valuable for statistical investigation. 

It is believed that any general record card recommended for 
universal adoption should not include a detailed statement of facts 
needed for an adequate study of individual cases of physically abnor- 
mal and retarded children. For such a purpose a special form should 
be used providing for yearly records of defective eyesight, hearing, 
condition of teeth, and other physical characteristics, and for records 



PUPIL EECOEDS. 35 

concerning nutrition, environment, specific cases of illness, special 
aptitudes, and such other facts as are likely to be desired. The exact 
form of such a card may well be left for future consideration. 

The general cumulative record card and this supplementary card 
will represent the minimum and maximum requirements of the indi- 
vidual cumulative record. 

The daily register or daily summary should show four groups of 
admitted pupils as follows: 

(a) Pupils previously enrolled during the year, including transfers, within the school 
or school district. (This item is thrown out in computing the number of different pupils 
enrolled during the year in a given school or district.) 

(6) Pupils previously enrolled during the year in some other school or school district 
in the town or city. (This item is thrown out in computing the number of different 
pupils enrolled during the year in a given town or city.) 

(c) Pupils previously enrolled during the year in other towns or cities in the State. 
(This item is thrown out in computing the number of different pupils enrolled during 
the year in a given State.) 

(d) Pupils not previously enrolled during the year in any town or city in the State. 
(These are original enrollments included in all reports.) 

It is not useful to attempt a classification of discharged pupils into 
four groups corresponding exactly to the four groups of admitted 
pupils. The following classification is suggested as a desirable one: 

(a) Pupils temporarily discharged, and transferred within the school or school 
district. 

(b) Pupils transferred to any other school, public or private. (Graduates separately. ) 

(c) Pupils permanently discharged to go to work. (Schooling discontinued before 
completion of elementary-school course.) 

(d) Pupils discharged for other reasons. (A relatively small number whose schooling 
is discontinued before completion of elementary-school course for accidental reasons.) 

More important, at the present time, than forms for recording 
attendance and enrollment data, is the securing of a common termi- 
nology for certain conditions of attendance and enrollment. The 
following definitions are submitted as representative of the best 
practice : 

1. Age and Grade Classification. — For this purpose the age on the 1st day of 
September should be used. This is the age at which, approximately, the pupil enters upon 
the work of a new grade. There are good reasons for taking it in preference to January 1, 
{he day on which the work of the grade is partially completed, or July 1, the approximate 
date on which the ivork of the grade is finished. It is commonly used in school census 
enumerations, and is conveniently near the time at which a great majority of pupils enter 
school. If once recorded on the "admission, discharge, and promotion card" it can be 
made a matter of record for each succeeding year with practically no effort and with little 
likelihood of error. 

2. Number Enrolled. — It is generally understood that this item means the number 
enrolled exclusive of duplication, in whatever school unit it is reported for. The way in 
which this number may be ascertained is indicated under "Enrollment data," above. 

3. Number Belonging. — As soon as a pupil is known to have left the school without 
l ntention to return he ceases at once to belong and he is not thereafter included in the number 
belonging. If absent under any other circumstances heis carried on therollsas "belonging," 
and marked absent for three consecutive days (or until he returns [if his consecutive absence 



36 REPORT ON UNIFORM RECORDS AND REPORTS. 

is less than three days in duration). He is "temporarily discharged" at the end of three 
consecutive days of absence, and then ceases to "belong" until he returns to school and is 
" readmitted. " 

A period of three days is suggested as the limit of time during which pupils may be counted 
as "belonging," for the reason that it is believed to represent the common practice in a 
majority of the States. 

N. B. — "Average number belonging" means the same as "average membership." The 
average number belonging is found by the same process as the average attendance. 

4. Average Attendance. — The average daily attendance during the school year 
(which is the average number of pupils actually present each day the schools were in session) 
may be computed as follows: 

(a) For a single school: Add together the number of days each pupil was present during 
the year or the number of pupils present each day during the year, and divide the sum (which 
is the "aggregate attendance in days") by the number of such school days. 

(b) For a group of schools having the same number of days in the year (as the schools of 
most cities have): Divide the combined aggregate attendance in days of all the schools by the 
number of days in the school year. 

(c) For a system of schools having different lengths of school year (as, for instance, those 
of a county): Add together the average attendance of the component schools and groups of 
the system as ascertained by the foregoing rules. For larger systems, as those of a State, 
the summing-up process is continued in the same way. 

Note. — In systems of schools where monthly reports of attendance are called for the gen- 
eral principles of a, b, and c, above, apply to the finding of monthly averages. The sum of 
the monthly averages of attendance in the schools of most cities, divided by the number of 
months, is approximately the same as the average attendance for the year found by the 
methods given above. 

5. Average Number op Days in the School Year. — In a school system having 
different lengths of school year in its various units (as in c, above), the average number of 
days in the school year is found by dividing the combined "aggregate attendance in days" 
of all schools of the system- by the "average attendance" as ascertained by the method 
given in c. 

6. Distributed Attendance. — Distributed attendance is the attendance of individual 
pupils distributed by groups according to the number of days they have attended school 
during the year. 

A record of the number of days attended by each pupil during the year is provided for on 
the "admission, discharge, and promotion card," and it is believed that such a record, if 
generally kept, will prove to be of great interest and value in measuring school efficiency . 

FISCAL STATISTICS. 

In order to determine the cost of any particular part of our system 
of education, it is necessary not only to have adequate statistics 
concerning pupils and teachers, but also a report of fiscal statistics 
differentiated, not only with regard to the purpose for which money 
is spent, but also with regard to the special types of schools which 
are found in a given city. The form of report recommended by the 
committee provides for such differentiation as will enable anyone to 
make adequate comparisons among the several cities of the United 
States, and at the same time calls for a system of accounts which will 
make it possible to discover the cost of particular types of schools 
within the system itself. 



FISCAL. STATISTICS. 



37 



£ The form which follows was agreed upon by a committee of repre- 
sentatives from the United States Bureau of Education, the Census 
Office, the Association of School Accounting Officers, and the Com- 
mittee on Uniform Records and Reports of the Department of Superin- 
tendence. This schedule for reporting fiscal statistics is the one now 
sent out by the United States Bureau of Education. It is as follows: 

A. PAYMENTS. 

I. EXPENSES (COST OF CONDUCTING SCHOOL SYSTEM). 





Total. 


Salaries. 


Other 
objects. 


Expenses of General Control (Overhead Charges). 








2. School elections and school cens 




























5. Operation and maintenance of office b 

6. Offices in charge of buildings and supi 


































7. Office of superintendent of scho 
S. Enforcement of compulsory edu 
9. Other expenses of general contr 










cation and truancy law 


























10. ' Total 


















Total. 


Schools and special activities. 




Day 
schools. 


Evening 
schools. 


Nor- 
mal 
schools. 


Schools 
for the 
indus- 
tries. 


Special 
schools. 






Ele- 
men- 
tary, 
includ- 
ing 
kinder- 
garten. 


Second- 
ary 
(high). 


Ele- 
men- 
tary. 


Second 
ary. 


Spe- 
cial 
activ- 
ities. 


Expenses of Instruction. 
11 . Salaries of supervisors of grades 








































13. Salaries of principals and their 




























































16. Textbooks 




















17. Stationery and supplies used in 




































































































Expenses of Operation of 
School Plant. 

20. Wages of janitors and other em- 




















21. Fuel 




















22. Water 




























































25. Other expenses of operation of 








































26. Total 











































38 



REPORT ON UNIFORM RECORDS AND REPORTS. 



A. PAYMENTS— Continued. 
I. EXPENSES (COST OF CONDUCTING SCHOOL SYSTEM)-Contlnued. 





Total. 


Schools and special activities. 




Day 
schools. 


Evening 
schools. 


Nor- 
mal 
schools. 


Schools 
for the 
indus- 
tries. 


Special 
schools. 






Ele- 
men- 
tary, 
includ- 
ing 
kinder- 
garten. 


Second- 
ary 
(high). 


Ele- 
men- 
tary. 


Second- 
ary. 


Spe- 
cial 
activ- 
ities 


Expenses of Maintenance of 
School Plant. 

27. Repair of buildings and upkeep 




















23. Repair and replacement of 








































30. Other expenses of maintenance 








































31. Total 








































Expenses of Auxiliary 
Agencies. 

libraries. 
32. Salaries 














- 






33. Books 






































promotion of health. 








































transportation of pupils. 
37. Salaries 


























































39. Total 




. 
































Miscellaneous Expenses. 


















41. Payments to schools of other 






















































44. Rent 




















































40. Total 





















I 











II. OUTLAYS (CAPITAL ACQUISITION AND CONSTRUCTION). 















• 








48, New buildings 








































50. Equipment of new buildings 
















51. Equipment of old buildings, 

































52. Total 












j 














! 1 1 



FISCAL STATISTICS. 



39 



A. PAYMENTS— Continued. 
III. OTHER PAYMENTS. 



53. Redemption of bonds $. 

54. Redemption of short-term loans 

55. Payment of warrants and orders of preceding year 

56. Payments to sinking funds 

57. Payments of interest 

58. Miscellaneous payments, including payments to trust funds, textbooks to be sold 

to pupils, etc 

59. Total 

60. Balances at close of year at .* $ . 

61. Total payments and balances 



B. RECEIPTS. 

REVENUE RECEIPTS. 



62. Subventions and grants from State 

63. Subventions and grants from county 

64. Subventions and grants from other civil divisions 

65. Appropriations from city treasury 

66. General property taxes 

67. Business taxes (licenses, excise taxes, taxes on corporations, taxes on occupa- 

tions, etc.) 

68. Poll taxes 

69. Fines and penalties 

70. Rents and interest 

71. Tuition and other fees from patrons 

72. Transfers from other districts in payment of tuition 

73. All other revenue 

74. Total revenue receipts 



NONREVENUE RECEIPTS. 



75. Loans and bond sales 

76. Warrants issued and unpaid 

77. Sales of real property and proceeds of insurance adjustments. 

78. Sales of equipment and supplies 

79. Refund of payments 

80. Other nonrevenue receipts 

81. Total nonrevenue receipts 

82. Total receipts 

83. Balances at beginning of year 

84. Total receipts and balances 



C. VALUE OF SCHOOL PROPERTIES. 



Class of buildings. 


Total value 

of sites, 
buildings, 

and 
equipment. 


Value of 
sites and 
buildings. 


Value of 
equipment. 


Interest 

on value 

of school 

plant. 







































































40 REPORT ON UNIFORM RECORDS AND REPORTS. 



DEFINITIONS OF TERMS USED IN THE SCHEDULE FOR REPORTING THE 
FISCAL STATISTICS OF CITIES. 



HEADINGS. 



Total. — Under this heading include the sum of all figures in the 
columns to the right, these columns to contain no duplicates. 

Schools for the industries. — Include only those schools winch offer 
training in specific vocations. Do not include those schools in which 
instruction in hand training is offered with a general educational aim, 
as, for example, the prevailing type of manual training high school. 

Special schools. — Include schools for blind, deaf, feeble-minded, 
delinquents, dependents, etc. 

Special activities. — Include lectures, playgrounds, social centers, etc. 

ITEMS. 

School year. — Report data for the school year instead of the fiscal 
year when they conflict, if this is possible without much additional 
labor. 

Net payments and receipts only to be reported. — The receipts and 
payments to be reported must in all cases be net, i. e., the receipts 
must always show the total amounts received from all sources less 
any amounts received in error and later corrected by refund pay- 
ments; and the payments must always show the total amounts paid 
for the different objects less any amounts paid in error and later 
corrected by refund receipts. 

EXPENSES. 

Item 6. Offices in charge oj buildings and supplies. — Divide this item 
into two parts when possible, placing upon the first dotted line 
expenses of "offices in charge of buildings," including those having 
charge of the construction and maintenance of physical properties, 
such as superintendent of buildings, school architects, inspector of 
buildings, superintendent of repairs, and schoolhouse commission. 
Payments to special employees engaged exclusively on new work 
should be charged to outlays. Opposite ' ' offices in charge of supplies ' ' 
upon the second line, report expenses of the offices of superintendent 
of supplies, business manager, or other officers whose duties are con- 
cerned with the purchase and distribution of supplies. 

Item 7. Office oj superintendent oj schools. — -Include all payments 
for salaries and expenses of the superintendent of schools and of 
those subordinate administrative officers whose duties are largely 
administrative and who are not primarily supervisors of instruc- 



FISCAL, STATISTICS. 41 

tion, such as assistant superintendent and board of examiners. See 
Item 11. 

Item 8. Enforcement of compulsory-education and truancy laws. — 
Include salaries and office expenses of truant officers and police 
officers detailed as truant officers if paid out of school fund. (Pay- 
ments for expenses of truant and parental schools should not be 
entered here, but in column headed "Special schools.") 

Item 11. Salaries of supervisors oj grades and subjects. — Include 
salaries of assistant superintendents whose duties are mainly con- 
nected with the supervision of instruction and of supervisors of 
special subjects and of grades, including only those who devote 
half or more than half of their time to supervision. Include also 
the salaries of clerks of such officers. 

In case an employee renders service in more than one kind of school 
in the same capacity, as that of a supervisor, prorate his salary, clerk 
hire, and other expenses between the different kinds of schools ac- 
cording to the amount of time devoted by him to each, charging the 
expense to the same account under each kind of school. 

In case an employee performs one function in one kind of school 
and another function in another kind of school, as that of supervisor 
in the elementary schools and that of teacher in the secondary 
schools, charge his salary, clerk hire, and other expenses to the 
accounts corresponding to the function to which he gives the major 
portion of his time (if his time is evenly divided, to the higher function, 
as supervisor) and to the kind of school in which he exercises such 
function. 

Item 13. Salaries of principals. — This item includes supervising 
principals, principals of groups and districts, and principals of build- 
ings or similar units, including only those persons devoting half or 
more than half of their time to administration and supervision of 
instruction. 

Item 15. Teachers. — Include all regular, special, and model teachers 
who devote more than half of their time to instruction. 

Item 16. Textbooks. — Include only the payments for free textbooks 
furnished the pupils. The payments for textbooks purchased to sell 
to pupils should be reported under Item 58. 

Item 17. Supplies. — Supplies are those things which when once used 
are actually or constructively consumed, including such items as writ- 
ing paper, drawing paper, blank books, pencils, pens, adhesives, fas- 
teners, carbon paper, rubber stamps, supplies for typewriter, and other 
mechanical office or school devices; magazines, newspapers, and other 
printed matter for current use; textbooks (for students, not purchased 
for library), test tubes, litmus paper, filter paper; polishing and 
abrading supplies; brooms and scrub brushes; drugs, chemicals, 
cleansers; laboratory supplies; wearing apparel; food supplies; flags; 



42 REPORT ON UNIFORM RECORDS AND REPORTS. 

recreational supplies, etc. Include also freight and cartage of such 
items. Supplies used in instruction should be included under Item 
17; those used in operation of plant, under Item 24. See also defi- 
nition of equipment, Item 50. 

Item 18. Other expenses of instruction. — These items include other 
expenses incident to instruction, as rent of halls for graduation exer- 
cises, diplomas, etc. 

Item 21 . Fuel.— Include also freight, cartage, and weighing charges. 

Item 24- Janitor's supplies. — See Item 17. 

Item 27 . Repair of buildings and uplceep of grounds. — Include pay- 
ments for labor and materials incident to the repair of buildings, 
including painting, glazing, and of plumbing, lighting, heating, and 
ventilation equipment, and all payments for labor and materials inci- 
dent to keeping the grounds in normal condition. 

Item 28. Repairs and replacement of equipment. — For definition of 
equipment see Items 50 and 51. 

Items 32, 33, and 34- Library expenses. — Payments for these ex- 
penses should be distributed according to the kind of school. Pay- 
ments by school authorities for the maintenance of libraries used 
principally by the general public and not exclusively by the schools 
should be reported under "special activities." 

Items 35 and 36. Promotion of health. — Report all payments for 
general promotion of health and distribute them among the various 
kinds of schools and educational activities as far as possible. Among 
the expenses that should be distributed to the different kinds of 
schools and special activities are "supervisors of physical training," 
"care and upkeep of playgrounds," etc. Payments for offices of 
directors and other overhead charges should be reported on the 
margin or on separate sheet under proper heads, as "clinic," etc. 

Items If) and J$. Payments to private schools and institutions. — 
Report all payments by the school system to private schools and 
institutions for the care and instruction of children in schools and 
institutions other than those belonging to the school system. These 
payments should be distributed as called for by the wording of the 
two lines, according to the kind of school or institution in which the 
children are kept; if in a day school or night school they should be 
given in the columns for such schools; while if in an institution fur- 
nishing board and clothing they should be placed in the column for 
special schools. 

Item 44- Rent. — Charges for rent of offices used by the general 
administration should be reported under Item 8. 

Items 4^-51. Outlays. — Under "Outlays" report all payments for 
lands, new buildings, new equipment, additions to buildings, or 
extensive alterations that materially change and improve the build- 
ings, classifying these payments as called for by these items. Include 



FISCAL STATISTICS. 43 

with payments for land all costs of acquiring title, original grading, 
and improvements to the grounds, artesian wells, etc. Include with 
payments for new buildings, architects' fees, advertising for contracts, 
payments on contracts for construction, installation of plumbing, 
lighting, heating, and ventilation equipment, etc. 

All reports of payments for new equipment for general administra- 
tion offices and all reports of payments for the acquisition, construc- 
tion, or equipment of new buildings for the general administration 
should be reported in a column marked "Administration" on the 
margin or on an extra sheet. 

Items 50-51. Equipment. — All things other than buildings, fences, 
and similar structures which are adapted to continuous use for 
increasing the efficiency or economy of human effort, - including 
motors, power-operated machinery and accessories, hand tools, 
clocks, pianos, window shades, laboratory apparatus, furniture and 
furnishings, desks, globes, maps, charts, and typewriters, blackboards, 
except when included in contract for new building, wagons, harness, 
and other things used in transportation, fire-fighting apparatus, 
including hose, extinguishers, etc. (For convenience lighting, plumb- 
ing, heating, and ventilating equipment are considered as part of the 
building.) 

Item 58. Miscellaneous payments. — Include also any excess of the 
amount paid for supplies purchased for a storeroom over the amount 
issued on requisition, and expenses for school lunch rooms carried on 
by school funds. 

RECEIPTS. 

Items 62-64- Subventions and grants. — Include all subventions and 
grants whether obtained from income from State funds, from leases of 
school lands, from appropriations, or from general property, business 
or poll taxes, or from fines and penalties. 

Item 65. Appropriations from city treasury. — School systems that 
are administered as departments of the city government will report 
after Item 65 the aggregate appropriations from the city treasury 
for the use of school systems less any amounts that are derived from 
specific sources and are used exclusively for specific school purposes. 
These generally include amounts that for independent school districts 
would be reported after Inquiries 62, 63, 64, 71, 72, and in some cases 
66. All amounts deducted as above directed from the aggregate 
appropriations should be reported on these lines as in the case of 
independent school districts. 

Item 78. Sales of equipment and supplies. — Include receipts from 
sale of textbooks and supplies to pupils; also any excess of the 
amount of supplies issued on requisition from a storeroom over the 
amount paid for supplies; also receipts from lunch rooms carried on 
by school funds, from admission to public entertainments, etc. 



44 



REPORT ON UNIFORM RECORDS AND REPORTS. 



DEFINITIONS OF FISCAL ITEMS IN THE SCHEDULE TOE STATE SYSTEMS 
AND IN THE ABEIDGED PISOAL SCHEDULE POK CITIES. 



The definitions of the items in the standard fiscal schedule for cities 
apply to the same items in the standard schedule for State systems 
and in the abridged city schedule, but many of the items in the 
last two are combinations of one or more items in the first schedule. 
A table is given below showing how this combination has been made. 
In order to ascertain the kinds of expenses that should be charged 
to any item in either of the last two schedules the definitions of all 
the items in the standard schedule which were combined in order to 
make the item should be consulted. Thus, to determine the ex- 
penses to be charged to Item 10 in the abridged schedule for cities, 
the definition for Items 22, 23, 24, and 25 in the standard schedule 
must be followed, as is indicated in the following table. Similarly, 
the expenses to be charged to 28b in the State schedule are given 
in definitions of Items 21 to 25, inclusive. 

Table showing manner of "telescoping " items of standard fiscal schedule into items of 

other schedules. 



State schedule. 


Abridged city schedule. 


Standard city schedule. 








1 








2 


26a 


1 


• 


3 
4 
5 








6 


26b] 
26c J 


2 


{I 


27a 


1! 


\12 
/13 
[14 


27b 


5 


15 




(6 


16 


27c 


h 


(17 

lis 


28a 


8 


r 


>0 



FISCAL STATISTICS. 



45 



Table shoiving manner of "telescoping" items of standard fiscal schedule into items of 
other schedules — Continued. 



State schedule. 



Abridged city schedule. 



Standard city schedule. 



28b 

29 

30a 

30b 
30c 

31 

32 
33 

34 
35 



9 
10 

11 

12 

13 

14 

15 

17 

18 

21 

20 

22 
25 

26 

27 
28 



21 
[22 
23 
24 
25 

27 
28 
29 
.30 

[32 
33 
|34 

35 
36 

37 

38 

40 
41 

42 
43 
44 
45 

47 
48 
49 

50 
51 

'53 
54 
55 
56 

57 

58 
62 
63 
64 
65 



46 



REPORT ON UNIFORM RECORDS AND REPORTS. 



Table showing manner of "telescoping" items of standard fiscal schedule into item* of 
other schedules — Continued. 



State schedule. 


Abridged city schedule. 


Standard city schedule. 




29 


66 




30 


67 




31 


68 




32 


69 




33 


70 




34 


71 




35 


72 




36 


73 




38 


[75 
\76 




39 


[77 
[78 




40 


J79 
[80 



Progress in the field of school records and reports will be made pos- 
sible by the cooperation of superintendents throughout the United 
States with the Bureau of Education and with the committee of this 
department, should such a committee be permanently appointed. 
The discussion of this committee and the forms which are submitted 
herewith have the advantage of having been formulated after a care- 
ful study of records and reports which are at present in use in our 
various school systems. That they may be improved upon is fully 
realized by those who have contributed to the discussion and inves- 
tigation which has led to the formulation of this report. 

Payson Smith, Chairman. 

George Drayton Strayer, Secretary. 

William H. Elson. 

E. C. Warriner. 

Charles M. Lamprey. 

o 



i 



021 334 624 6 # 



